<aside> <img src="https://s3-us-west-2.amazonaws.com/secure.notion-static.com/d7048587-3c94-4034-9d08-b322ca5a5dc3/Newsletter_square_(7).png" alt="https://s3-us-west-2.amazonaws.com/secure.notion-static.com/d7048587-3c94-4034-9d08-b322ca5a5dc3/Newsletter_square_(7).png" width="40px" /> Gallup found that engagement is highest among employees who meet with their managers at least once a week, and employees whose managers schedule consistent meetings with them are almost 3x more likely to be engaged.

</aside>

Before the meeting

• [ ] 🗓️ Scheduling. Schedule 1:1 meetings in advance. If your schedule allows it, aim for 30 minutes a week. If that is not realistic, a longer monthly session (45-60 minutes) could also work.
• [ ] 🔁 Consistency. Keep it consistent. This will help your teams get into the habit of conducting these sessions, increasing engagement and efficiency.
• [ ] 📝 Agenda. Consider covering current projects, potential roadblocks, a personal check-in, and long-term career goals. Send the agenda as soon as possible, at least 2 days before the meeting.

Example: 1:1 Meeting Agenda

• Personal check-in (5 minutes)

• Ongoing projects (15 minutes)

  • Progress update on February sales campaign
  • Overview of what’s working and what’s not
  • Workflow for leads outreach

• Career growth & Miscellaneous (10 minutes)

  • Mentorship program update
  • Upcoming PTO

• [ ] 💭 Preparation. Check the agenda before the 1:1 and get ready to be fully present.

• Tip: Keep one document or note for each employee, where you can create your own checklists and keep track of the progress.

During the meeting

• [ ] 👂🏻 Active listening. Active listening is much more than nodding and repeating the last words of the other person. It involves paying attention, fully, with all your senses. It’s about understanding, connecting, and providing feedback.
• 10 Effective Active Listening Tips